How Identity Verification Works in RON

Identity verification is a core component of Remote Online Notarization (RON), ensuring that only authorized individuals can sign documents in a secure and legally valid way. Because the notary and signer are not in the same physical location, RON platforms use advanced technology and strict legal standards to confirm the signer’s identity before a notarization can proceed.

Most RON systems use a two-step identity verification process: credential analysis and knowledge-based authentication (KBA).

Credential analysis involves uploading a photo of a government-issued ID, such as a driver’s license or passport. The system then uses automated tools to examine the document for authenticity, checking features like holograms, expiration date, and machine-readable zones. The notary also visually inspects the ID during the video session to confirm that it matches the signer’s appearance.

The second step, knowledge-based authentication, is a quiz generated from public records linked to the signer’s credit history. The signer is asked multiple-choice questions about past addresses, vehicle ownership, loan history, or similar data points. These quizzes typically contain five questions, and the signer must correctly answer a majority within a set time limit. If the signer fails, they may be given one more chance to pass. Failure to pass the quiz disqualifies the individual from proceeding with that notary session.

Some RON platforms may offer biometric verification methods in addition to ID and KBA. This includes facial recognition software that compares the signer’s face to the ID photo. Although not required in all jurisdictions, this step adds another layer of protection in high-security transactions.

The notary may also ask additional questions or require the signer to show the front and back of their ID again during the live video session. This helps the notary ensure that the signer is aware, willing, and acting of their own volition. If anything appears suspicious, the notary has the authority to terminate the session.

All identity verification results are logged in the notary’s digital journal, and the entire session is recorded. This creates a verifiable audit trail for future reference, enhancing both transparency and accountability.

In summary, identity verification in RON is carefully structured and highly secure. By combining credential analysis, KBA, and live visual confirmation, RON platforms help ensure that every signer is properly identified, reducing the risk of fraud and maintaining the legal integrity of each notarized document.