What Is Remote Online Notarization?

Remote Online Notarization (RON) is a legally authorized method for notarizing documents over the internet using secure, two-way audio-visual communication technology. Unlike traditional notarization, which requires the signer and notary to meet in person, RON allows them to connect remotely in real time using a computer, tablet, or smartphone. The notary verifies the signer’s identity through a combination of government-issued ID scanning, knowledge-based authentication (KBA), and facial comparison tools. Once verified, the signer electronically signs the document while the notary observes the act live. The notary then applies a digital notarial certificate and tamper-evident seal. The entire session is recorded and securely stored to protect against fraud and provide a verifiable audit trail.

RON is recognized in most U.S. states and is governed by state-specific laws and guidelines. In states that authorize RON, documents notarized remotely carry the same legal weight as those notarized in person. This means a remotely notarized power of attorney, deed, affidavit, or other legal document is valid and acceptable in official proceedings and by many institutions, including banks and courts.

Clients benefit from the convenience of completing notarizations from home or anywhere with internet access. RON services are often available outside regular business hours, providing flexibility for those with urgent or after-hours needs. The process typically takes less than 30 minutes and eliminates the need for travel, printing, or mailing paper documents.

To use RON, signers need a valid photo ID, a stable internet connection, a device with a camera and microphone, and access to the document in electronic format (such as a PDF). RON platforms guide users through each step, ensuring clarity and compliance. Documents commonly notarized through RON include real estate forms, financial agreements, estate planning documents, school forms, and business contracts.

Security is a major strength of RON. In addition to identity verification, every notarized document is sealed with encryption and tracked in a digital journal. The video session is securely stored and only accessible to authorized parties, preserving privacy and ensuring transparency.

As of 2025, the vast majority of U.S. states have enacted laws permitting RON, with more joining each year. This growth reflects RON’s increasing reliability, acceptance, and demand. For clients seeking efficient, professional notarization without the limitations of physical presence, RON offers a secure, legally compliant, and highly accessible solution.